MAVLI

[Treena Turcotte]

Minutes

2008 MAVLI AGM Minutes
Annual General Meeting
Sunday, March 30, 2008
Room A137 Red River College-Notre Dame

In attendance:

Carmela Castellano, Dia Chaves, Hubert Demers, Susy Fernandez, Sherra Hall, Bonnie Heath, Dawn-Marie Hildebrand, Jennifer Horvath, Terry Janzen, Lacey Kehler, Jodi Knox, Jane Langes, Mandy MacSki, Lauralee McDougall, Christina Morden, Nadine Palmer, Liana Price, Dianna Rasing, Brenda Rutherford, Suzanne St. Yves, Treena Turcotte, Josie Vitucci

Regrets: Rita Bomak, Monica Furer, Meaghan Gudmundson, Lisa Penner, Denise Sedran, Lynn Thompson

1. Meeting called to order at: 1:03pm

2. Introductory remarks/House rules:

We have quorum.
Terry Janzen will be acting as parliamentarian for this meeting.
Mandy MacSki and Hubert Demers will act as interpreters.

3. Approval of agenda

Additions to the agenda as follows:

12.2 AVLIC Update (Denise Sedran)
12.3 Announcement (Bonnie Heath)

Motion to accept agenda:
Motion: Carmela
Seconded: Jenn
Carried.

4. Review Actions of the March 24th, 2007 AGM

Update (Carmela): PR brochure, relating to Job Titles and Salaries, is in the final stages and will be completed soon.

Update (Dianna): Breakdown of MAVLI savings is on the MAVLI Website

2007 Actions have all been fulfilled.


5. Acceptance of minutes of the March 24th, 2007 Annual General Meeting:

Motion to accept the 2007 AGM minutes:Motion: Lauralee
Seconded: Suzanne
Carried.

6. Executive Reports:

All executive reports were submitted as part of the AGM Package.

6.1 President
Report submitted

6.2 Vice-President
Report submitted

6.3 Secretary
Report submitted

6.4 Treasurer
Report submitted

Correction (Dianna): 04-Jul $260.00 Unknown Income was filed under AGM but it is actually part of membership dues. Membership Total $1395.00
Misc. Income $0.76

Motion to accept Executive Reports:
Motion: Jane
Seconded: Lauralee
Carried.

7. Committee Reports:

All chaired committee reports were submitted as part of the AGM Package.

7.1 Fundraising:
Report submitted

7.2 Membership
Report submitted

7.3 Professional Development
Position Vacant

7.4 Public Relations
Report submitted

7.5 Newsletter
Report submitted


7.6 MAVLI Education Committee (MEC)
Position Vacant


Motion to accept Committee Reports:
Motion: Jenn
Seconded: Suzanne
Carried.

8. Representatives

8.1 Minister’s Advisory Board (MAB)
Vacant

8.2 AEIP Student Representative
Report submitted

8.3 AEIP Advisory Committee Representative
Vacant

Motion to accept Representative Reports:
Motion: Jane
Seconded: Lacey
Carried.

9. Old Business

9.1 MAVLI By-Laws/ad-hoc committee

Update: Must be completed by the end of May, it should be finished on time. First step was taking typewritten copy and putting it in computer format to enable changes. Will be in compliance with AVLIC By-laws. Will have a member meeting before it is finalized.

9.2 MEC Document:

Update: Project is currently on hold. The goal now is to rewrite with a more amenable tone in order to be well received. WAVLI has now published one as well (Barb Mykle-Hotzen).

Suggestion: Make it clear that it is a draft--stamp ‘draft’ on every page

9.3 MAVLI DVD Project Update

Email and poster were sent out: DVD Launch will have two seatings on Friday May 2 at MSD 1:00-3:00pm or 7:00-9:00pm. Sub-committee named it Best Practices in Educational Interpreting: Trained vs. Untrained: Making an informed choice.

The goal is for the fundraising committee to be involved and possibly sell the DVD. All involved parties agreed that any proceeds will go to MAVLI. There have been approximately 20 requests for the DVD already, including out of province requests. Will be presented at the Deaf Canada Conference as well as AVLIC. Sherra will revamp the packaging: packaging costs approx. $3-4 per DVD. The goal is to try and have them ready to sell by the May 2nd but, if not, they will definitely be ready by the AVLIC and Deaf Canada Conferences.

Concern from the floor is that if the DVD is mass produced and sold, the interpreters who are showcasing their work—including the trained interpreters—will be judged on that sample of work years from now. There may have to be a time limit due to this. (5-year shelf life)

One possibility is to get permission from the involved parties, and make it clear that this is a snapshot of the interpreters’ work. Another is to include a disclaimer in the packaging itself.

The DVD does have a disclaimer that all three untrained interpreters are planning to enroll in the AEIP.

Some people who starred in the video wanted to know if they can preview it before the May 2 launch. The people who have requested to watch it beforehand will be allowed the opportunity to watch it.

Suggestion from the floor: It would be a great idea to combine the DVD launch with the MEC Document.

MEC-Y’s commitment to MAVLI is that it will send out the DVD along with the finished MEC document. The goal is that every school in the province will receive a copy.

Committee has not yet decided on a sale price for the DVD.

10. New Business

10.1 AVLIC 2012 Conference


Members seem to agree that Winnipeg is due to host a conference. Will send out feelers in the community to assess interest and potentially submit a bid.

Dawn-Marie would like to add the condition that we secure a chairperson before we submit the bid.

Whoever steps up to the chairperson position would be given information to work with from previous conferences.

Bid must be made within 4 months

10.2 MEC-Y Update

MECY Report for MAVLI AGM
Submitted by Suzanne St. Yves

1. MECY is publishing a document on working with Deaf and Hard of Hearing students. It is due out in the fall of 2008 if all deadlines are met. It will also be online at some point. There is an interpreting section that I have worked on along with Bonnie, Carmela and others.
2. MEC document is still being worked on slowly. I would like to suggest that once I do some of the obvious changes that we post it online in DRAFT format and I continue to “nicefy” the language—make it “friendlier” in the coming year.
3. MECY has been meeting with RRC to discuss an alternative training program for signers who are working in the K-12 setting. We are discussing a weekend college plus summer courses in a blended format (face-to-face and online instruction). We hope to begin with the DSP being offered this fall and are working in partnership with RRC to do this. The course is open to anyone who has level 203 and who is currently employed by a school division. They do NOT have to be working with a Deaf student to apply. The course was requested by MECY as a way to deal with the shortage of interpreters. If you know of anyone who fits this category, please forward their name and email address on to me. We are still in the planning stages and information will be sent out to school divisions as we know more.
4. As you may have heard already today, MECY is participating again this year at the career symposium and Carmela and I will be doing a presentation on interpreting for the general public on both days from 9:45-10:00am
5. MECY is assisting Debra Russell with her national research. We have sent a letter of support to her that she will send along with her letter of inquiry to superintendents in school divisions. I have also suggested that she contact MAVLI directly to interview interpreters who work in K-12 settings and to see if she can get a videotaped interpreting sample for her research that way.
6. MECY continues to partner with MAVLI to SAG Day activities.
7. Deaf Children’s Festival posters are available today.


Re: #3 There are 40 people so will possibly split the group in half. RRC is working on the framework and the details, possible will work with U of M. It is happening around the same time as the DVD Launch. The goal is an acceptable level of education for people working in the field. The concept is to provide AEIP level, but the first step is the DSP level.

AEIP coordinators/instructors are hoping that it will maintain the same curriculum as is being taught now—however it could be tailored to meet specific needs. It may involve weekends, summer and online components. This is a massive project and the schooling would be a huge commitment. The suggestion is to start with the DSP level but not to stop there. MAVLI’s membership could potentially double as well. If this is successful it would elevate our profession within the province. The goal is to educate the signer/EAs as well as the people who are in positions to do the hiring.

If any members know anybody who is a signer or an EA currently working in the school division, they can be started with training in ASL 101.

Question from the floor: Where will the instructors come from? Could the format be Tele-courses? This is something that will have to be decided at a later date. One idea is to use an inexperienced instructor paired with a more experienced instructor. Would start with courses that lend themselves to a telecourse.


Re: #5 Deb Russell may be presenting her lecture (from Toronto) with Suzanne. They need samples of interpreting work. Some school divisions have already declined. Suzanne and Karen Priestley have sent out requests. Deb will contact MAVLI so that interpreters can send in samples of their work. Whoever is interested will get more details once they’re in touch.

SAG Day went well and MEC-Y is always happy to partner with MAVLI in the future

Career Symposium is coming up and Jodi will send around a sign up sheet for people to volunteer to be a MAVLI representative/PR for the profession. The interpreters are already booked.

11. Nominations


There are 7 positions vacant. Continuing on with their positions will be Dawn-Marie Hildebrand as President until 2009, Lacey Kehler as Fundraising chair until 2009, and Lisa Penner as Newsletter chair until 2009.


11.1 Nomination for Vice-President

Motion: Dianna Rasing nominates Hubert Demers

Carried. Elected by acclamation.

11.2 Nominations for Secretary

Motion: Dawn-Marie Hildebrand nominates Dia Chaves and Josie Vitucci

Carried. Elected by acclamation

11.3 Nominations for Treasurer

Motion: Dianna Rasing nominates Jenn Horvath

Carried. Elected by acclamation.

11.4 Nominations for Membership

Motion: Dianna Rasing nominates Monica Furer

Carried. Elected by acclamation.

11.5 Nominations for Professional Development

Motion: Jenn Horvath nominates Treena Turcotte and Christina Morden
Carried. Elected by acclamation.


11.6 Nominations for Public Relations

Motion: Dianna Rasing nominates Jodi Knox

Carried. Elected by acclamation.


11.7 Nominations for MEC

Motion: Mandy MacSki nominates Suzanne St. Yves

Declined

POSITION VACANT


12. Announcements

12.1 AVLIC Conference in Newfoundland: Carmela and Kyra will be presenting—it will be great exposure for the DVD Project.

Will have a Panel at the Conference Titled: Rethinking Equivalence: Does the Target Message Ever Equal the Source Message? The panel will include Terry Janzen, Debra Russell, Karen Malcolm, Hubert Demers, Lorraine Leeson and Barbara Shaffer.

Dawn-Marie will send out an email re: roommates for the AVLIC conference in order to reduce costs for individuals.

12.2 AVLIC Update-Denise Sedran (Report Included)



12.3 Bonnie Heath—Last Fall ECCOE applied to the Winnipeg Foundation for videoconferencing equipment and to be a WHRA (Winnipeg Regional Health Association) TeleHealth Site.

The pager system is no more. Bonnie has set up a new on-call rotation system. The pay is $29-39/hr On-call rotation only paid over the Christmas Break.

The legal interpreting system must be addressed—possibly a mentoring situation.


13. Appreciation and acknowledgements

(Dawn-Marie) Thanks to Lauralee for all of her contributions; to Dianna for her experience; to the secretaries for their promptness; to Monica for her diligent work with AVLIC; to Lisa for her dedication and staying in touch even though she is out of province; to Jodi for her contributions and her wonderful Lifejacket analogy; to Lacey who started out as co-chair, circumstances changed and she kept her commitment and raised more funds than the last few years; to Nadine who stepped up to help Lacey; to Dia as the representative and her liaison skills and her assistance with fundraising; to Sherra for her efficiency and technological skills; to Carmela and her support of the president and her work with MAB; to Suzanne and Mar for orchestrating SAG Day; to Mandy as a great support to the president; to Terry for stepping up to be Parliamentarian; to Hubert and Mandy for volunteering to interpret; thanks to the whole board!


Vice-President’s award: Presented to: Monica Furer


President’s award: Presented to: Suzanne St. Yves

13. Adjournment:

Motion to adjourn the meeting:
Motion: Jenn
Seconded: Dianna
Carried.

Adjournment: 3:07pm